Job Title: Administrator / Bookkeeper (Construction Industry)

Location: Ilford, Essex

Job Type: Part-Time, 2 Days per Week

Working Hours: Suggested 10:00am – 4:00pm (can be spread across 3–4 shorter days)

Salary: Pro-rated based on experience and agreed working hours

 

About Us

We are a growing construction and glazing company seeking an experienced Administrator/Bookkeeper with a solid

background in the construction industry. This is a long-term, part-time role for someone looking to be a key part of a close-

knit and professional team. You’ll work closely with our external accountants and report directly to the Managing Director.

 

Key Responsibilities

Bookkeeping & Financial Duties

• Maintain accurate financial records using Xero

• Post and reconcile bank transactions at month-end

• Raise and post sales invoices; assist with debtor tracking and collection

• Post purchase invoices; reconcile supplier statements and purchase orders

• Prepare and submit VAT returns, including VAT reverse charge

• Submit CIS returns monthly in coordination with our accountants

• Reconcile bank and credit card accounts

• Support monthly management accounts and year-end financial submissions

• Submit payroll data to the external accountant

• Maintain accounts receivable/payable ledgers and track outstanding balances

 

Administrative & PA Duties

• Act as Personal Assistant to the Managing Director—assist with scheduling, document handling, and general admin

tasks (e.g., managing parking fines, travel bookings, etc.)

• Handle phone calls and front-of-house reception duties with professionalism

• Perform general office administration, filing, and organisational tasks

• Liaise with external bookkeeping and accounting providers as needed

• Provide flexible support to ensure smooth day-to-day operations

 

Key Requirements

• Minimum 5 years’ bookkeeping experience (Xero essential)

• Construction or glazing industry experience is required

• Working knowledge of VAT reverse charge and CIS submission processes

• Proficient in Microsoft Excel and Word

• Strong organisational, written, and verbal communication skills

• Highly detail-oriented with the ability to prioritise multiple tasks

• Discreet, trustworthy, and committed to long-term employment

• Capable of working independently while remaining a team player

 

Working Pattern

• 2 days per week, with flexibility to spread across 3–4 shorter days if preferred

• Suggested hours: 10:00 AM – 4:00 PM

• Salary: Competitive and pro-rated based on experience and working hours