Job Title: Plant Administrator / Maintenance Scheduler

Location: [Dunstable Borders (close to Markyate/Hemel)– Office-based role within an industrial environment

Company Overview: Our company is one of the largest suppliers of assets to the telecommunications industry,

providing critical support and solutions to a wide range of clients. We are seeking a skilled and organised Plant

Administrator / Maintenance Scheduler to support our growing operations. As part of a dedicated team, you will

play a key role in maintaining the smooth scheduling of maintenance and reactive work, contributing to the

successful management of our assets.

Role Overview: The Plant Administrator / Maintenance Scheduler will support the current scheduling process,

helping manage an expanding workload as the company takes on new business. This role is essential in ensuring

that compliance checks and maintenance schedules are adhered to, and that the high volume of work is

efficiently managed across a nationwide team of engineers and contractors.

Key Responsibilities:

• Scheduling Compliance and Maintenance Work:

o Utilise the BigChange system to manage scheduled compliance checks (e.g., 3/6/12 monthly

checks) for assets.

o Maintain a calendar of upcoming checks and liaise with clients to confirm available dates for

required work.

o Schedule the necessary work, ensuring it is completed in a timely manner in accordance with

client requirements.

• Reactive Work Management:

o Manage and schedule reactive maintenance tasks as logged by clients through the BigChange

system.

o Coordinate with clients to confirm availability for reactive jobs and book in appointments.

o Ensure that engineers and contractors are allocated to the jobs, with all necessary resources and

information provided.

• Team Coordination and Tracking:

o Schedule and coordinate work for a team of 4 direct engineers and 20-30 contractors nationwide.

o Maintain regular communication with clients, engineers, and contractors to track job progress

and address any issues or delays.

o Ensure that up to 100 jobs per day (approximately 1400 jobs per month) are effectively

scheduled, managed, and tracked.

o Keep accurate records of work completed, job statuses, and client interactions.

• Administrative Support:

 

 

 

 

o Provide administrative support to ensure the smooth operation of the maintenance scheduling

process.

o Maintain organised records and schedules, updating the system with job statuses and tracking

any changes or updates.

o Work closely with senior team members to identify areas for improvement in the scheduling

process.

Key Skills & Experience:

• Strong organisational skills, with the ability to manage a high volume of work and multiple tasks

simultaneously.

• Excellent IT skills, with proficiency in using scheduling and asset management systems (experience with

BigChange or similar systems is a plus).

• Experience in a fast-paced administrative or scheduling role, ideally within an industrial or technical

environment.

• Ability to work effectively under pressure, ensuring that all tasks are completed to deadline.

• Strong communication skills, both written and verbal, with the ability to liaise with clients, engineers, and

contractors.

• A proactive approach to problem-solving and the ability to manage reactive work efficiently.

• Ability to work independently and as part of a team in a busy office environment.

Working Environment:

• Office-based within an industrial environment, working with a dynamic team.

• Fast-paced, with a need to prioritise tasks and manage competing demands.

Why Join Us?

• Opportunity to be part of one of the largest suppliers to the telecoms industry, supporting a nationwide

team.

• A busy and varied role that will help shape the continued success and growth of our operations.

• A supportive team environment with plenty of opportunities for career development.

If you are an organised, proactive individual with experience in maintenance scheduling and are looking for a

challenging role in a dynamic company, we’d love to hear from you.